How to Blow Through Your To-Do List


You’re busy. I get it. You probably have a to-do list a mile long and there are items that NEVER get crossed off. You may be such a detailed to-do list person that you have a segmented list or a list of your lists.

Here’s my list for today (partial):

  • Go to the gym
  • Make supper
  • Unload dishwasher
  • Send card to Amy
  • Write blog post
  • Prepare for Thursday’s coaching client
  • Gather information about Leadercast event
  • Schedule conference call for SCORRE
  • Email Dawn, Kristi, Eric, Dale, DeeAnn
  • Call Kelli about poster for upcoming event
  • Reschedule coffee with Steve
  • Get photos for Daytona event
  • Print tickets for Daytona trip
  • Pay videographer
  • Finish article for local magazine
  • Help Lauren with her memory verse

And this list doesn’t count just answering everyday emails, texts, and phone calls. So how can I successfully cross these items off my list?

I have a 5-step process…

Bundle your list – What things can I do in the same space as something else? For instance, I could help Lauren with her memory verse while I’m making dinner. I’ll bundle a bunch of 2 minute to-dos together and get a handful done in the span of 15 minutes.

Eat the frog – What’s the toughest, ugliest thing I need to do today? I do that first. Like going to the gym. I know that if I don’t do it right away, it won’t get done. Maybe it’s calling that difficult client or writing 5 pages in your book… do it right away. Here’s a cute video about eating the frog.

Delegate – What can someone else do for me? My son is really great at unloading the dishwasher so guess who will do that when he gets home from school. You don’t need to do everything on the list yourself. Find someone else that either has more time or can do it better than you!

Defer – What can I push off to a later date without causing other to-do items? If there is something I can’t commit my full attention to, I’ll literally schedule time on my calendar to do it another day. Like prepping for a coaching client or gathering information for an upcoming meeting. I’ll focus my efforts on those tomorrow.

Don’t do – What’s on my list that I don’t really need to do? Is there a meeting you don’t really need to attend? Or a social function that you’d rather not go to? Cross it off your list! Free up that time for something higher on your priority list. The world is NOT going to come to an end if you don’t show up for a meeting you shouldn’t really be involved in the first place.

What are some tactics you use to blow through the items on your to-do list?